Your ads bring the enquiries — then slow replies, no-shows and consults that never close quietly drain the revenue. RefLyst's AI replies in seconds, follows up around the clock, and shows you exactly why patients don't book — so more of your ad spend becomes paid treatment.
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Trusted by clinics recovering revenue with RefLyst
Whenever a single conversion is worth $2,000–$25,000 and most leads come from paid marketing, every ignored enquiry is real money. Pick your clinic type to get started.
Across the patient journey, the same gaps drain revenue in nearly every elective practice — because no front desk can follow up with everyone, instantly, every time.
The average healthcare practice misses roughly 3 in 10 inbound calls.
Missed or delayed enquiries are estimated to cut annual revenue by this much.
In a 325,000-enquiry benchmark, instant web-lead callbacks booked 55% of leads versus 19% without.
Over half of med-spa operators name client retention as a major challenge.
Figures from industry benchmarks and vendor/analyst reports (Liine, MGMA via Hyperleap, Fortune Business Insights); directional, not guarantees.
Two sliders. See what unclosed treatment is costing you each year — then start recovering it.
Directional estimate: assumes ~12% of unclosed value is recoverable. Not a guarantee.
RefLyst handles the cost and fear objections, offers payment options, and books the consult. No staff time, any hour, any time zone.
RefLyst runs the full recovery loop and learns which objections block conversions in your clinic.
Every enquiry — ads, web forms, WhatsApp, missed calls — in one place.
AI reads intent, urgency and budget across WhatsApp, SMS, email & voice.
Schedules consults and rescues every no-show and cancellation.
Builds conviction on the recommended treatment — a plain-language why, the cost of waiting, financing and and a matched patient's result.
Reactivates lapsed patients, reports why deals are lost, and feeds real bookings back to Google & Meta so your ads optimise on revenue.
Cash-pay elective clinics: med spas and aesthetics, hair restoration, cosmetic surgery, elective dental, medical tourism (clinics, hospitals and facilitators treating international patients), and longevity / hormone / weight-loss programs in the US, Europe and India. Not sure you fit? Start free and see.
That's the biggest leak of all — and often it's not price, it's that the patient never fully understood or believed the recommendation. RefLyst's Treatment Conviction carries the clinician's recommendation across the gap where cases go quiet: it explains the why in plain language, shows the honest cost of waiting, brings financing the moment cost is the stall, and shares a matched patient who went ahead. It never diagnoses — that's always your clinician — it just turns a sound recommendation into a confident yes, and learns which approach converts each kind of case.
RefLyst is built privacy-first: GDPR- and HIPAA-conscious design, encryption in transit and at rest, consent handling and audit logging. The AI handles logistics, education, payment options and scheduling — never clinical advice. We don't sell your data, and we don't train AI models on your patients' personal information — our learning uses only de-identified, aggregated patterns and outcomes, with names and contact details removed.
It works with your CRM, website forms, Meta Lead Ads or a simple spreadsheet import, so you can see results in weeks — no integration required to start. For elective dental, it also syncs directly with practice systems such as Open Dental and Dentrix. Tell us your stack and we'll confirm.
No — it does the tireless follow-up your team never has time for, then hands warm, ready-to-book patients to your coordinator. Anyone can step into a conversation instantly.
No. RefLyst only contacts people who already enquired with or are patients of your clinic, honours opt-outs automatically and stops the moment someone replies.
Yes — as a by-product of closing more patients. RefLyst sends each real booking and payment back to Google and Meta as a server-side conversion, so their algorithms learn to spend on the enquiries that actually become patients, not cheap form-fills. You keep running your own ads; RefLyst just makes every dollar work harder.
More and more patients ask an AI assistant to find and book care. RefLyst publishes a machine-readable profile of your clinic — services, pricing, financing, hours and how to book — so answer engines and a patient's AI assistant can discover you and complete a booking, instead of skipping you. And when an assistant reaches out, RefLyst doesn't just list your availability — it answers questions and helps close the patient. You stay in control of what's shared.
Free to start — see your recoverable revenue with no card. When you're ready to unlock WhatsApp, SMS & voice, paid plans are $199/month or $1,999/year per clinic, with an optional performance tier (a small share of the revenue we recover). Cancel anytime.
Create your account and your dashboard is ready in about two minutes — no card, no sales call. Already have one? Sign in.